How to Share a Folder in the Cmap Cloud

Answers to the questions most commonly asked about CmapTools and CmapServer.
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How to Share a Folder in the Cmap Cloud

Post by cmapadmin »

Permissions and sharing in CmapTools is done at the folder level, so only folders can be shared; individual Cmaps cannot be shared, you need to share the folder that contains them. The sharing of a folder in the Cmap Cloud is done at the Cmap Cloud website.
  1. Login to the Cmap Cloud. Use your Cmap Cloud credentials, the same email address and password used to access the Cmap Cloud from CmapTools.
    • Go to the CmapTools in the Cloud (Cmaps) section of the Cmap Cloud.
      • Select the folder you want to share. If its a subfolder, navigate to the folder by double-clicking on the enclosing folders until you are able to select the folder to be shared.
        • Click on the "Share" Action on the left.
          • Add each of the users you want to share the folder with. The users you share with need to have accepted you as their "Cmapper" (buddy or friend). If they are already a Cmapper of yours, they should appear on the list on the left of the dialogue box -- select each of them and click on the down arrow. If they are not a Cmapper, type their email address on the right and click on the down arrow. You can add as many users to the Share request as needed.
            • Select the type of permissions you want to grant. You may limit users to only Viewing, to Viewing and Annotate, or give permissions that allow editing the contents of the folder. Annotating allows the addition of "Post It" annotation notes but not the editing of the Cmaps.
              • Click on Share.
                • For users that are already your Cmappers, a shortcut (alias) to your folder will be created on their Home Folder and they will receive a Cmap Cloud message telling them the folder is accessible.
                  • For users that have a Cmap Cloud account but are not your Cmappers, a Cmap Cloud message is sent asking them whether they accept being your Cmapper. If they accept, and accept the Share, the shortcut (alias) will be created.
                    • For users who do not have a Cmap Cloud account, an email message will be sent inviting them to create and account, sign in, and accept you as a Cmapper.
                    Shared folders have a different icon, with a "hand" indicating they are shared.

                    Selecting a folder and clicking on the Share action allows you to modify the users and type of sharing for that folder.

                    Your folder can now be accessed, by users with whom you have shared it, using CmapTools or CmapTools in the Cloud. From CmapTools, two users can edit the same Cmap real-time (synchronous collaboration) if both open the Cmap and edit it. The first one to edit the Cmap must approve the collaboration requests from the other users. CmapTools in the Cloud does not currently allow real-time collaboration.
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